Daggett School District Policy Manual
Compiled 12-31-2002
District Goals-Mission Statement
Memo
Table of Contents
Article I Educational Organization (Series 100)
Article II Organization of the Board (Series 200)
Article III Board Rules (Series 300)
Article IV General Information (Series 400)
Article V Transportation Regulations (Series 500)
Article VI Use of School Facilities (Series 600)
Article VII Leaves, Absences and Vacations (Series 700)
Article VIII Orderly Termination Procedures (Series 800)
Article IX Student Regulations (Series 900)
Article X Duties of the Board of Education (Series 1000)
Article XI Duties of the Superintendent (Series 1100)
Article XII Duties of the Business Administrator (1200)
Article XIII Duties of School Nurses (Series 1300)
Article XIV Duties of Principals (Series 1400)
Article XV Duties of Teachers (Series 1500)
Article XVI Duties of Counselors (Series 1600)
Article XVII Duties of Special Education Teachers (Series 1700)
Article XVIII Duties of Librarians (Series 1800)
Article XIX Duties of School Secretaries (Series 1900)
Article XX Duties of District Office Secretarial Staff (Series 2000)
Article XXI Duties of Custodians and Maintenance (Series 2100)
Article XXII Duties of Bus Drivers (Series 2200)
Article XXIII Duties of School Lunch Employees (Series 2300)
Article XXIV Duties of Supervisor of School Lunch (Series 2400)
Article XXV Duties of Aides (Series 2500)
To create a learning environment where every student masters the skills and knowledge necessary for meaningful participation in a changing world.
Reading
Reading is the foundation of all education therefore, we endeavor to teach all students to read at or above grade level.
All children have a need to belong. Daily classroom life will be imbued with core values of concern and respect for others.
Each student is part of a larger community. Students will participate in
class or individual projects that promote pride in and a sense of
community among students and faculty.
To the person using this book.
THIS SET OF POLICIES AND BY-LAWS WILL NEVER BE COMPLETE.
Other statements will be sent to you from time to time. Some will be new, while others will be amended versions of pages already in the book. All of them will be punched, numbered, and dated.
To keep your book up to date, just take a moment to snap the new sheets in it the day they arrive. Be sure to destroy the old version of a page when you add its new replacement. You can check the last date at the top of each page to make sure your are keeping the newest version.
If your book happens to get out of date, please leave it with the Board’s secretary so that you can be given the missing pages.
Policy
Schools Open to Local Residents 105
Entrance Requirements, Full Term
Kindergarten 110
Entrance Requirements, First Grade 120
Organization of Schools 125
(Adopted 2/12/79)
(Revised 7/14/93)
53A-3-402 (5)
School Open to Local Residents
The public schools of the Daggett School District shall be open to all students who are at least five years of age before September 2 of the year in which admission is sought and who are residents of Daggett School District.
[Adopted 2/12/79
[Revised 5/11/82]
[Revised 7/10/91]
[Revised 1/11/95]
Entrance Requirements - Full Term Kindergarten
Requirements for entrance into the full term kindergarten program of the Daggett School District shall be as follows:
1. Parents whose children will reach the age of five years before September 2 of any school year, may enroll their children in the full term kindergarten program by submitting a birth certificate to the school prior to or at the time of enrollment, and providing proof of required immunizations.
2. Kindergarten pupils from other districts in Utah or from other states desiring to transfer into the kindergarten program of the Daggett School District must be transferring from a kindergarten approved by the department of education of the state from which they came.
3. Kindergarten pupils from other districts in Utah or from other states desiring to transfer into the kindergarten program of the Daggett School District who are under the ages for admission as regular students in the district will be admitted only on the approval of the Superintendent.
4. Children must enroll as beginning pupils in the full term kindergarten program not later than September 1, otherwise they will not be admitted until the following year.
120
[Adopted 2/12/79]
(Revised 7/10/91)
Entrance Requirements, First Grade
Requirements for admission to the first grade of Daggett School District shall be as follows:
1. Children who have successfully mastered Utah Core Curriculum Standards for kindergarten are eligible to be enrolled in the first grade.
2. Parents of children who will reach the age of six before September 1, of any school year may enroll said children in the first grade by submitting a birth certificate to the school prior to or at the time of enrollment.
3. First grade pupils from other districts in Utah or other states desiring to transfer into the first grade program in Daggett School District will be admitted as regular transfer pupils.
4. Children who reach the age of six after September 1, of any school year must wait until the next school year to enroll in the first grade unless they are bona fide transfers from other school systems.
5. First grade pupils from other districts in Utah or other states desiring to transfer into the first grade program of Daggett School District, who are under the ages for admission as regular pupils in the district will be admitted only on the approval of the Superintendent.
[Adopted 2/12/79]
[Revised 6/12/91]
The school system of Daggett School District shall consist of the following organizational units:
1. One elementary school, comprising grades Kindergarten through six.
2. One elementary school, comprising grades Kindergarten through five.
3. Senior high school, comprising grades seven through twelve.
Policy
Legal Designation 205
Powers, Members and Election of Board Members 210
Election of Officers and Authority of the Board 215
Delegation of Authority 220
Appointment of Superintendent 225
Appointment of Business Administrator 230
Voting Precincts 240
205
[Adopted 2/12/79]
The Board shall be a body corporate under the name of “Board of Education of Daggett School District”.
210
[Adopted 2/12/79]
Powers, Number, and Election of Board Members
The Board shall possess the usual powers of public corporations. It shall consist of five members, one member to be elected from and by each school representative precinct within the school district. On Tuesday after the first Monday of November in 1958, Board members shall be elected for a term of four years from representative precincts one, two, and three. On Tuesday after the first Monday of November in 1960, Board members shall be elected for a term of four years from representative precincts four and five. On Tuesday after the first Monday of November next preceding the expiration of each of the above mentioned terms and each four year term thereafter, there shall be elected for a term of four years one member of the Board of Education from each school representative precinct in which the term of a member expires. Members of the Board shall qualify for and take their seats at the first regular meeting January next after their election and shall serve until their successors are duly elected and qualified.
215
[Adopted 2/12/79]
Election of Officers and Authority of Board
Members of the Board of Education shall organize by electing from their number a president and vice-president, whose terms of office shall be for two years and until their successors are elected and qualified. Such organization shall take place in January. The Board of Education may appoint all other officers and do all other things that may be necessary to carry out an efficient educational program within the school district. The Board shall be governed by school laws which are enacted by the legislature of the State of Utah, and which govern the operation of the schools in the state.
220
[Adopted 2/12/79]
While the Board of Education of Daggett School District is charged by the state with the responsibility of providing educational opportunities for the children in its schools and of directing those public school activities which the state entrusts to its care and supervision, a carefully planned pattern of authority is observed by the Board. In fulfilling its obligations, the Board acts similarly in its relationship to the schools as do boards of directors to successful business organizations; that is, through the power of legislation, by the determination of policies and the evaluation of results. The direct administration of the school system is delegated through the superintendent of schools whom the Board appoints to act as its executive officer.
225
[Adopted 2/12/79]
[Amended 5/10/83]
[Revised 88]
At the first meeting of the Board of Education in June, in the odd numbered years, a superintendent of schools shall be appointed, who shall be a holder of a valid certificate of school administration, and shall enter upon his duties on the first day of July thereafter. His term of office shall be two years and until his successor shall be appointed and qualified.
230
[Adopted 2/12/79]
Appointment of Business Administrator
The Board of Education shall appoint a Business Administrator and the term of office shall be for two years and until a successor is appointed and qualified. The appointment of the Business Administrator shall be made in June in the even numbered years. The Board shall indicate their intention regarding this appointment not later than the April Board Meeting in the even numbered years.
Policy
Time of Meetings of the Board 305
Presiding Officer 320
Functions of Committee 325
Voting 330
Order of Business 335
Parliamentary Procedure 340
Change in Policies and Procedures 345
Conflicts with State Laws 350
Minutes of Board Meeting 355
Business to be Transacted in Official Board Meeting 360
Handling of Complaints by Board Members 365
Board Representation at Other Than Board Meetings 370
Public Inspection of School District Records 375
Nepotism 380
305
[Adopted 2/12/79]
[Revised 5/11/81]
[Revised 3/87]
[Revised 4.8.98]
The regular meetings of the Board of Education shall be held on the second Wednesday of each calendar month.
Unless otherwise specified, all Board meetings will be held in the office of the Board of Education and shall be open to the general public.
Special meetings may be called by the president by giving advance notice to the other members of the Board, the superintendent, and the business administrator. Said notice must state the object and purpose of such meeting and no business other than that stated in the notice can be transacted without unanimous consent of the Board. Three or more members may petition for a special meeting and such petition shall be mandatory upon the president to call such meeting as requested by petition providing such petition is presented at least 48 hours prior to the time of the proposed meeting.
A quorum for the transaction of school business shall consist of a majority of the membership of the Board.
Public notice shall be posted not less than 24 hours before all special meetings of the Board.
320
[Adopted 2/12/79]
The president of the Board shall preside at all Board meetings. In the event of inability of the president to preside, the vice-president shall perform the duties of the president. In the absence or inability to act of both the president and vice-president, the remaining members shall select a member to act in that capacity.
325
[Adopted 2/12/79]
The Board shall generally act as a committee of the whole. Special committees may, however, be appointed to perform specific tasks or make specific investigations and report back to the Board at a particular date or time. Such committees are automatically dissolved when the report has been made to the Board.
330
[Adopted 2/12/79]
All votes on motions and resolutions authorizing expenditures shall be by ayes and nays, and the votes shall be recorded. The ayes and nays may be called for on any question and at the request of any member shall be entered on the minutes. No member shall be excused from voting on any call of the ayes and nays except by unanimous vote of the members present.
335
[Adopted 5/13/87]
[Revised 11/13/96]
The following order of business shall ordinarily be pursued in conducting regular Board Meetings, unless altered by consent of the majority of members present:
1. Meeting called to order
2. Citizen requests to speak to agenda items, or be placed on the agenda (present or future)
3. Potential agenda adjustments
4. Minutes of previous meeting(s)
5. Warrant lists
6. Old business
7. Action items
8. Executive Session
9. Reports and/or information items
10. Other items accepted to the agenda of the meeting
11. Adjournment
The desire of the Board is to be informed of essential, sensitive information in executive session prior to dealing with agenda business. Initial executive sessions will be adjourned with an effort to receive citizen requests 30 minutes after the meeting is called to order. If additional executive session time is needed, it will be scheduled later in the meeting. Efforts will be pursued to arrange, or rearrange, agenda items so that individuals wishing to address the Board will not be unduly detained.
340
[Adopted 2/12/79]
Parliamentary procedures not provided for by these rules shall be determined by Robert’s Rules of Order, Revised.
345
[Adopted 2/12/79]
[Amended 6/14/83]
Change in Policies and Procedures
These policies and procedures are subject to change or amendment only in such details as are discussed in two consecutive regular sessions of the Board, and are favored finally by a majority vote of the Board.
Each change in policy so enacted shall be written in final form by the district business administrator and included in the district policy book. The date of revision, or of enactment, shall appear in parentheses under the policy number.
350
[Adopted 2/12/79]
No statement in these policies and procedures shall be operative if it is found to be in conflict with any laws of the State of Utah.
355
[Adopted 2/12/79]
A complete and accurate set of minutes of each Board Meeting shall be kept to comply with all legal requirements. Minutes shall be kept in an official record book specified for that purpose, shall be kept on file as the official record of school legislation of the district and shall be open for public inspection. A copy of the exact proceedings as indicated by the minutes shall be sent to each board member prior to the next regular board meeting.
360
[Adopted 2/12/79]
Business to be Transacted in Official Board Meeting
The Board of Education can transact business which is legally binding on the district only when in an official session with a quorum present and its proceedings recorded in the minutes of the meeting.
365
[Adopted 2/12/79]
[Revised 12/12/85]
Handling of Complaints by Board Members
Individuals or groups often confront a single Board Member with issues which shall be handled by the Superintendent of Schools. In those cases of apparent exception it is suggested that the Board Member withhold commitment and/or opinion until the matter has been presented to the entire Board during official session. It is often wise for a Board Member to postpone formulation of his own opinion until he has had the benefit of hearing the issue discussed by the Board where all aspects of the problem are aired. A Board Member should not obligate other members of the Board by predicting how they will vote.
Board members may from time to time be confronted by constituents, parents, pupils, school employees, and other citizens with various recommendations, complaints, or requests. In the interest of efficiency and orderly and proper administration and since no official action can be taken except through proper Board action, individual Board Members should refrain from committing the Board of Education until proper investigation and referral to the appropriate school personnel has been first made. In the event the problem remains unsolved, a meeting with the Board of Education can be arranged by the Superintendent of Schools.
370
[Adopted 2/12/79]
[Revised 6/10/98]
Board Representatives at Other Than Board Meetings
If the Board decides one or more of its members should be represented at a particular meeting other than board meetings, then the board member or members so assigned will not receive the same remuneration for the attendance at these particular meetings as they would for attendance at a regular meeting of the Board.
A Board member will be reimbursed for travel, lodging and meals at the rate established for all other district employees.
Out-of-state reimbursement for workshops, conventions, etc., must be ratified by Board action prior to attendance.
375
[Adopted 2/12/79]
Public Inspection of School District Records
The Daggett School District Board of Education shall abide by the state law on all matters pertaining to public inspection of all records and documents relating to the operation of said district. The following procedure shall be used for inspection of the records by any individual or group:
1. All requests for inspection of public records of the school district shall be formally made in writing and signed by the party, indicating the records to be inspected, and shall be submitted to the superintendent.
2. The custodian of such records, upon receipt of the inspection request as approved by the superintendent, shall make the requested records available to the individual or group at their convenience.
3. All records will remain within the confines of the office where housed during inspection and shall be supervised and directed in the presence of the custodian of the records. At no time will the records be removed from the confines of the office where housed unless otherwise specified by law.
380
(Adopted 4/8/91)
Nepotism - Prohibiting Employment of Relatives
52-3-1.Employment of relatives prohibited- Exceptions.
(1) For purposes of this section:
(a) “appointee” means an employee whose salary, wages, pay, or compensation is paid from public funds.
(b) “Chief administrative officer” means the person who has ultimate responsibility for the operation of the department or agency of the state or a political subdivision.
(c) “Public officer” means a person who holds a position that is compensated by public funds.
(d) “Relative” means a father, mother, husband, wife, son, daughter, sister, brother, uncle, aunt, nephew, niece, first cousin, mother-in-law, father-in-law, brother-in-law, sister-in-law, son-in-law, or daughter-in-law.
(2) (a) No public officer may employ, appoint, or vote for or recommend the appointment of a relative in or to any position or employment, when the salary, wages, pay, or compensation of the appointee will be paid from public funds and the appointee will be directly supervised by a relative, except as follows:
(i) the appointee is eligible or qualified to be employed by a department or agency of the state or a political subdivision of the state as a result of his compliance with civil service laws or regulations, or merit system laws or regulations;
(ii) the appointee will be compensated from funds designated for vocational training;
(iii) the appointee will be employed for a period of 12 weeks or less;
(iv) the appointee is a volunteer as defined by the employing entity;
(v) the appointee is the only person available, qualified, or eligible for the position; or
(vi) the chief administrative officer determines that the public officer is the only person available or best qualified to perform supervisory functions for the appointee.
(b) No public officer may directly supervise an appointee who is a relative when the salary, wages, pay, or compensation of the relative will be paid from public funds, except as follows:
(i) the relative was appointed or employed before the public officer assumed his position, if the relative’s appointment did not violate the provisions of this chapter in effect at the time of his appointment;
(ii) the appointee is eligible or qualified to be employed by a department or agency of the state or a political subdivision of the state as a result of his compliance with civil service laws or regulations, or merit system laws or regulations;
(iii) the appointee will be compensated from funds designated for vocational training;
(iv) the appointee will be employed for a period of 12 weeks or less;
(v) the appointee is a volunteer as defined by the employing entity;
vi (vi) the appointee is the only person available, qualified, or eligible for the position; or
vii (vii) the chief administrative officer determines that the public officer is the only person available or best qualified to perform supervisory functions for the appointee.
(c) When a public officer supervises a relative under Subsection (b):
(i) the public officer shall make a complete written disclosure of the relationship to the chief administrative officer of the agency or institution; and
(ii) the public officer who exercises authority over a relative may not evaluate the relative’s job performance or recommend salary increases for the relative.
(3) No appointee may accept or retain employment if he is paid from public funds, and he is under the direct supervision of a relative, except as follows:
(a) the relative was appointed or employed before the public officer assumed his position, if the relative’s appointment did not violate the provisions of this chapter in effect at the time of his appointment;
(b) the appointee was or is eligible or qualified to be employed by a department or agency of the state or a political subdivision of the state as a result of his compliance with civil service laws or regulations, or merit system laws or regulations;
(c) the appointee is the only person available, qualified, or eligible for the position;
(d) the appointee is compensated from funds designated for vocational training;
(e) the appointee is employed for a period of 12 weeks or less;
(f) the appointee is a volunteer as defined by the employing entity; or
(g) the chief administrative officer has determined that the appointee’s relative is the only person available or qualified to supervise the appointee.
Policy
Knowledge of Policies and Procedures 402
Disposal of Surplus School Property 404
Use of School Property 406
Employees Acting as Agents 408
Physical Examinations 410
Tuberculin Testing 411
Employment of Substitutes 412
Reporting Employee Absences 414
Early Retirement Incentive Program 416
Attendance at Conferences or Workshops 418
Personnel Selection & Hiring 419
Issuing Contracts 420
Release from Contract &#