Manila, Utah

June 13, 2007

 

            The regular meeting of the Daggett Board of Education was held at Flaming Gorge School on June 13, 2007. President Asbill called meeting to order at 6:10 P.M.  Also attending were members Steen, Olsen, Barber and Pallesen; Superintendent Northcott; Business Administrator Robinson; Harriet Dickerson, Julie Rogers and Sandy Kunkel.

 

            Mrs. Steen  moved that the minutes of the May 9, 2007 and the May 25, 2007 meetings be approved as written, seconded by Mrs. Barber, motion carried.

 

            Mrs. Barber moved to approve this monthÕs warrants and payroll in the amount of $229,987.63, and approve the financial statement, seconded by Mrs. Steen, motion carried.

 

            Mrs. Steen moved to approve Policy #2100 – Purchasing on the 3rd Reading, seconded by Mrs. Barber, motion carried.

 

            Mrs. Pallesen moved to approve Policy #2300 – Use of School Facilities: Employee Access on the 2nd Reading, seconded by Mrs. Steen, motion carried.

2300

Use of School Facilities:  Employee Access           

1.     Principal Shall Oversee Building Security

1.1     Principals shall have the responsibility for building security and for making recommendations with regard to issuing keys.

1.2     After consulting with the superintendent and building principals as appropriate, the Business Administrator is responsible for issuing to employees the keys necessary for them to do their jobs.

1.3     Keys may not be duplicated.

1.4     Keys shall not be loaned to students or other non-authorized persons.

1.5     Keys shall not be issued to non-employees.

1.6     Lost or stolen keys must be reported to the Business Administrator immediately.

 

 


            Mrs. Barber moved to approve Policy #2310 – Use of School Facilities: Employee Use of Equipment on the 2nd Reading, seconded by Mrs. Pallesen, motion carried.

2310

Use of School Facilities:  Employee Use of Equipment

1.     Employees may have access to office equipment (computers, typewriters, laminators, copiers, telephone, fax, etc.) for incidental personal use at cost.

2.     Non-office equipment may be used only upon approval of the Superintendent.

3.     Daggett School District vehicles may be used for incidental personal use as part of authorized travel for school district related business.

4.     An employee issued a cell phone for school business may use it for incidental personal communication.  Any charges exceeding the contract rate caused by such personal use will be billed to the employee.

5.     No employee may use Daggett School District equipment for any profit-making venture.

 

 


Mrs. Steen moved to approve Policy #2320 – Accessibility by Disabled Persons on the 3rd Reading, seconded by Mrs. Barber, motion carried.

 

            Mrs. Barber moved to approve Policy #2330 – Legal Status of School Buildings on the 2nd Reading, seconded by Mrs. Pallesen, motion carried.

 

2330

Legal Status of School Buildings

1.     Legal Status

1.1.   The Board of Education of the Daggett School District will allow the use of school buildings according to the provision of State Statute 53A-3-413 through 53A-3-414.

2.     Use of School Buildings for Civic Purposes

2.1. School Buildings and Grounds: There shall be a civic center at all public school buildings and grounds where the citizens of the school district may engage in supervised recreational activities and where they may meet and discuss subjects and questions which may appertain to the educational, political, economic, artistic, and moral interests of the citizens of the community; but such use of public school buildings and grounds for such meetings shall in no wise interfere with any school function or purpose.                                                   (53A-3-413)

2.2.   Expense, How Borne:  Lighting, heating, janitor service, and the services of a special supervising officer when needed in connection with such use of public school buildings and grounds shall be provided for out of the school funds of the respective school districts.  Such use of school buildings, property and grounds shall be free; provided that in case of entertainment where an admission fee is charged, a charge will be made for the use of such property.                                                     (53A-3-414)                                                                                         

2.3.   Board of Education to Control--Supervising Officer:  The management, direction and control of such civic centers shall be vested in the Daggett Board of Education.  From time to time the board may appoint a supervising officer who shall have charge of the grounds, preserve order, protect the school property, and do all things necessary in the capacity of a peace officer to carry out the provisions and the intent and purposes of this policy.                                                                                          (53A-3-414)

2.3.1. The term ÒcivicÓ as used in the preceding statutes shall be interpreted as activities which are non-exclusionary.  Any person who lives within the confines of the school service area must be invited and welcome to fully participate in such civic activity with equal participation available for all.

2.3.2. Building use for civic purposes must be pre-approved by the building administrator.

3.     Use of School Buildings for Non-Civic Purposes

3.1.   The Board may refuse to allow school facilities to be used by any group if, in the BoardÕs opinion, the school facilities may suffer undue wear or damage as a result of such use.  Permission may also be refused if, in the opinion of the Board, the activity would cause an emotional climate at the school which would not be consistent with and conducive to the goals of public education.

3.2.   Use of Schoolhouses for Other Than School Purposes:  School buildings shall not be used for commercial purposes, except that the Board of Education may permit public school buildings, when not occupied for school purposes and when the use thereof will not interfere in any way with school purposes, to be used for a compatible educational or recreational or other purpose that will not interfere with the seating or other furniture or property.  The Board of Education shall charge a reasonable fee for the use of the school buildings so that the district shall incur no expense for that use.

4.     Rental Fees

4.1.   A rental fee charged to special interest groups where the activity is not open to the public shall be consistent with actual costs (custodial, supervision, lights, heat, etc).  A $100. cleaning/damage deposit is required.

5.     District Staff Present

5.1.   Whenever school facilities are used for any purpose, a member of the district staff is to be present unless other arrangements are made with the business administrator.  The staff members shall arrange to open the buildings at the proper time and shall see that the buildings are properly closed.

6.     Use of School Facilities

6.1.   Moving School Equipment

6.1.1. Moving and adjusting scenery, securing lighting effects, operating public address system, and similar matters will be accomplished under the direction of an employee of the Board of Education when schools are rented for non-school activities.  The rate of pay for this work shall not be less than the minimum wage set by the Fair Labor Standards Act.

6.2.   No signs, posters, properties, etc., can be attached to the building by any materials such as pins, tacks, tape, etc., except upon approval in advance by the principal or supervisor.  Independent supports must be provided.

6.3.   The conduct of those attending activities shall be of such a standard as benefits the proper use of an educational unit.  Foul language, rowdiness, etc., shall not be permitted.

6.4.   Smoking is not permitted on school property nor shall alcohol be consumed on school property.

6.5.   The applicant must agree to provide traffic control and other protections as needed.  The applicant shall be responsible for policing the grounds or regulating traffic.

6.6.   The applicant is responsible for all damage to buildings, equipment or grounds which occurs as a result of the applicantÕs use of the building.

7.     Cafeteria and Kitchens

7.1.   Whenever food is served in the cafeteria, kitchens will be opened at requested time so that the group renting the facility may have use of water, sinks, stoves and refrigerators.  No food preparation or cooking will be done without a person with a food handlerÕs permit supervising food preparation.

 

7.2.   If dishes and silver are not used, one school food service employee will be employed to assist during the use of the facilities. 

7.3.