Manila, Utah

April 11, 2007

The regular meeting of the Daggett Board of Education was held in Room 6 of district office building on April 11, 2007. President Asbill called meeting to order at 6:00 P.M. Also attending were members Steen, Olsen, Barber and Pallesen; Superintendent Northcott; Business Administrator Robinson; Principal Taylor and Vice Principal Schell; Clark and Libby Anderson.

Mr. Olsen moved that the minutes of the March 14, 2007 meeting be approved as written, seconded by Mrs. Steen, motion carried.

Mrs. Steen moved to approve this month’s warrants and payroll in the amount of $237,784.94, and approve the financial statement, seconded by Mrs. Pallesen, motion carried.

Mrs. Barber moved to approve Policy #1140 – Board Members: Code of Ethics and Duties on the 3^rd Reading, seconded by Mr. Olsen, motion carried.

Mr. Olsen moved to approve Policy #1620 – Administrative Personnel: Evaluation on the 2^nd Reading, seconded by Mrs. Barber, motion carried.

1620

Administrative Personnel: Evaluation

1. Evaluation

1.1 The Superintendent or his or her designee may annually make a written evaluation of administrative personnel. In the Superintendent’s sole discretion, evaluations may be made on a more frequent basis. A copy of the evaluation instrument shall be provided to the Administrator.

1.2 The completed evaluation shall be presented to the administrator and a signed (by the administrator) copy placed in his/her personnel file.

Mr. Olsen moved to approve Policy #2000 – Revenue and Budgeting: State; Policy #2010 – Revenue and Budgeting: Local Revenue; Policy #2020 – Revenue and Budgeting: Local Revenue: Local Foundations; Policy #2030 – Revenue and Budgeting: Budget; Policy #2110 – Fiscal Policies for Schools; Policy #2130 – Disposal of Surplus School Property; Policy #2140 – Equipment Inventory; on the 3^rd Reading. Policy #2100 – Purchasing on the 1^st Reading; and the following Policy #2120 on the 2^nd Reading. Motion was seconded by Mrs. Barber, motion carried.

2120

Fund Raising Activities

1. Conduct of Officially Sanctioned Fund Raising Activities

1.1. Schools within the District may conduct sales for raising funds for the school to purchase equipment, materials, or to provide transportation. This policy provides a means for giving official sanction of approval for such activities when they are authorized and properly supervised. Fund raising activities will not directly or indirectly compensate any individual teacher or other personnel by direct payment, commission, or payment in kind and the net or gross revenues from which are deposited in a dedicated account controlled by the school or school district. The Board also encourages schools and school organizations to thoroughly scrutinize commercially and locally sponsored fundraising activities to ensure that they are not exploitive of children, do not sell products or services at highly inflated prices and do not unfairly pressure children to participate by offering attractive rewards for high levels of sales performance.

2. School Entities Permitted to Conduct Fund Raising Activities

2.1. Groups within the school permitted to conduct fund raising activities include individual classes, under the supervision of the teacher of the class;

2.1.1. classes of students who are at the same stage in academic advancement, under the supervision of the class adviser;

2.1.2. the student body as a whole,

2.1.3. officially sanctioned clubs, sports teams and groups such as bands, choirs, and groups having common academic interests, such as participants in a particular type of course, such as CTE, foreign languages, history department of a school.

3. Criteria for Approving Fund Raising Activities

3.1. Fund raising may be used to raise money for the support of academic programs, travel incidental to academic study, physical education and recreation programs, sports, occupational development of students, performance opportunities for performing organizations such as bands or choirs, and for the improvement of school physical plant (actual modification of physical plant must have approval by the District). Fund raising activities should not be approved that:

3.1.1. involve high-pressure sales tactics,

3.1.2. yield profits in excess of usual wholesale margins to suppliers of goods sold, and

3.1.3. would expose students and other participants in the fund raising activity to risk of personal injury,

3.1.4. would expose the school or District to risk of financial loss if the fund raising activity is not successful

3.1.5. would violate law or district policies.

Utah Code Ann. '59-12-102(6)

4. School Sponsorship

4.1. This policy governs all activities to raise funds for school related activities, for student programs or that are sponsored in whole or in part by the school district. Equipment or uniforms purchased through fund raisers become the property of the school district.

5. Student Involvement

5.1. Student participation in fund raising activities shall not be a condition or factor in any academic or citizenship grades. Students shall not be pressured to meet quotas.

6. Avoiding Conflicts with Educational Purposes

6.1. Students shall not be released from school for fund raising purposes. Fund raising shall be conducted in such a way that it does not interfere with the educational process.

7. Door-to-Door Solicitation Prohibited

7.1. K-6th grade students are prohibited from using door-to-door as a method of fund raising in the school district. Seven through 12thgrade students are permitted to use door-to-door as a method of fund raising. Students using a door-to-door method to raise funds, must travel in pairs and are not permitted to enter into homes while fund raising for the school district.

8. Charitable Fund Raising

8.1. No funds are to be collected, raised or gathered on behalf of any charity without prior approval from the Superintendent of Schools or a designee.

9. Use of Funds

9.1. No person may be paid a bonus or reimbursed in any way from funds raised in connection with a School District sponsored fund raising activity. All funds must be used solely for the prior approved educational purposes in accordance with this policy.

10. Remitting Funds

10.1. All funds received must be deposited with the school's financial account and strictly accounted for in accordance with the Utah State Board of Education's "Budgeting, Accounting and Auditing Procedures." Any violation of this policy shall be grounds for adverse employment action, including probation and/or termination of employment.

11. Prior Approval

11.1. All fund raising activities must be pre-approved by the school principal and the Superintendent. The application for approval requires documentation of:

11.1.1. The educational purposes furthered by the activities to be funded

11.1.2. The methods of fund raising to be employed

11.1.3. The times and places fund raising will occur.

11.1.4. The persons and organizations that will be involved must be stated in any application to conduct fund raising.

11.2. The decision to permit fund raising shall be at the discretion of the school principal and Superintendent.

12. Foundation Gifts and Donations

12.1. The District welcomes gifts and donations. The Daggett School District Foundation, was established for the purpose of receiving and administering gifts to support excellence in education, pursuant to Utah Code Ann. '53-A-4-201 to 205.

13. Accounting for Funds

13.1. Segregation of Accounting Duties

13.1.1. At least two persons must be involved in receiving and accounting for all cash transactions. Any person having authority to receive cash shall not have authority to issue disbursements and vice versa.

13.2. Cash Receipts

13.2.1. All cash receipts shall be receipted under the name of the paying party. A daily reconciliation shall document all transactions. Whenever reasonable, receipts shall be given for funds received and a receipt number shall be recorded together with the name of the person giving the money and the amount given.

13.3. Cash Deposits

13.3.1. Any funds received by staff members, will be deposited daily with the school secretary. The District will not replace lost or stolen cash.

13.4. Teacher Collection of Funds

13.4.1. Whenever the teacher accepts cash and/or checks from students for any reason, he/she must record the amount collected, from whom, and the purpose for which the funds were received. This list and the accompanying funds, shall be submitted to the secretary of the school at the end of each day. No funds are to be kept in teacher's desks, filing cabinets, closets or personal possession after the close of the school day.

13.5. Checks

13.5.1. Checks from individuals or organizations must be payable to a specific school or the district.

13.6. Returned Checks

13.6.1. Checks for deposit which are returned due to insufficient funds shall be treated as follows:

13.6.1.1. Record the check on a returned check log.

13.6.1.2. If a check is not marked "account closed," the check must be re-deposited as soon as possible.

13.6.1.3. If the check is not honored upon presentment, then a demand letter shall be sent in accordance with UCA 7-15-1 et seq.

13.7. Failure to Comply with this Policy

13.7.1. Any teacher or employee who does not remit funds to the school's financial account may be placed on probation or terminated for cause. Any person who uses funds for personal purposes that should have been remitted to the school shall be terminated and referred to legal authorities for appropriate civil and criminal action.

Mrs. Pallesen moved to table Policy #2300 – Use of School Facilities: Employee Access, seconded by Mrs. Barber, motion carried.

Mrs. Barber moved to table Policy #2310 – Use of School Facilities: Employee Use of Equipment, seconded by Mrs. Steen, motion carried.

Mrs. Steen moved to table Policy #2330 – Legal Status of School Buildings and Policy #2340 – Use of School Facilities and combine the two. Motion was seconded by Mrs. Barber, motion carried.

Mr. Olsen moved to approve Policy #2320 – Accessibility by Disabled Persons; Policy #2350 – Officer at School Function; Policy #2400 – School Plant; Policy #2410 – Maintenance & Operation of Physical Facilities on the 1^st Reading and the following policies on the 2^nd Reading. Motion was seconded by Mrs. Barber, motion carried.

2420

Prison Work Crews on District Property

1. Prison Work Crews on District Property

1.1 There may be occasions when prison work crews are appropriate on school district property. These occasions will be reviewed and approved in advance by the Superintendent and the building Principal.

1.2 Prison work crews are not to be at school for any reason during the regular school day or other times when students are using the facility. There will be no intermingling between students and prisoners.

2500

Risk Management Procedures

1. Risk Management Procedures

1.1. The Utah Division of Risk Management (“Division of Risk Management”) provides liability coverage for the District through the State’s Risk Management Fund.

2. Risk Management Coordinator

2.1. The Business Administrator of the District is hereby appointed as the District’s Risk Management Coordinator.

3. Risk Management

3.1. “The Division of Risk Management” means the State of Utah Division of Risk Management, which provides liability coverage for Utah’s school districts through the State’s Risk Management Fund.

3.2. These Guidelines are intended to accomplish two goals: (1) Notify you of your responsibilities to inform the Division of Risk Management of accidents that might be covered by the Division of Risk Management; and (2) to screen accidents that might be covered. Early investigation of all potential liability situations by Risk Management is essential to allow liability reduction by the Division of Risk Management.

3.2.1. The Principal of each school or designee in the District shall immediately investigate all accidents and injuries in each school building and on school grounds or at school activities involving injuries to any students or employees of the District (staff injuries are covered by workers compensation under separate policies).

3.2.2. The Principal or designee shall be responsible to prepare and keep a written record of all accidents which are likely to give rise to liability of the District including a complete statement of circumstances in any of the following events:

3.2.2.1.If an accident is a result of a condition of the premises, building or equipment.

3.2.2.2.If proper supervision by any school employee may be an issue.

3.2.2.3.If a parent or guardian has expressed an opinion that the District was responsible for an accident.

3.2.2.4.If an accident resulted from an activity or circumstance in which the school may be responsible for the accident.

3.2.2.5.If an accident involves school vehicles or other vehicles while engaged in authorized school activities.

3.2.2.6.If any accident involves an employee or agent acting within the scope of duties of the District employee who may be responsible for an accident.

3.3. The school secretary shall be responsible to see that the accident report is complete and when the injured student misses one or more days of school the report is turned in to the Business Administrator.

4. Liability

4.1. In addition to accidents involving physical injuries, all situations which may give rise to liability of the District shall be reported such as employment discrimination, wrongful termination defamation, sexual harassment, sexual abuse, etc.

4.2. All such potential liability situations shall be immediately reported to the District’s designated Risk Management Coordinator who will notify the Division of Risk Management. If there is a doubt as to whether a situation gives rise to liability, the District should err in favor of reporting.

5. Litigation Guidelines

5.1. Copies of all legal papers or pleadings of a court received by the District or any of its employees for actions in the their duties shall be sent to the District’s designated Risk management coordinator who will send it to the Division of Risk management and to the Board of Education’s legal counsel.

5.2. All personnel of the District shall be instructed not to make any statements or admission of liability in connection with any situation which may give rise to liability of the District.

5.3. The circumstances surrounding any liability situation shall not be discussed by any employee of the District with any third party until after the Division of Risk Management has been notified and the attorney assigned to defend the action has approved such communication

6. Scope of Coverage

6.1. All employees of the District and District property shall be covered by the Division of Risk Management in connection with claims arising from acts or omissions within the scope of their employment with the District. Educators need not purchase alternative insurance to cover liabilities arising from their employment with the District.

2600

Pupil Transportation

1. Board Responsibilities

1.1. The Board shall implement the pupil transportation policies established by the State, implementing the laws and regulations relating to pupil transportation. In fulfilling these responsibilities, the Board shall:

1.1.1. Oversee the pupil transportation operations within the District, including training programs for all transportation personnel, review of school bus routes and evaluation of the pupil transportation system, and the investigation and reporting of accidents and other transportation problems;

1.1.2. Provide resource material and establish, as an integral part of the school curriculum, instruction in passenger safety that complies with Highway Safety Program Standard 17 (Standards for Utah School Buses and Operations, Appendix A);

1.1.3. Provide for the continuous supervision of loading and unloading areas at or near the school and the conduct of periodic emergency evacuation drills;

1.1.4. Provide for adequate supervision for pupils whose bus schedule necessitates their early arrival or late departure from school; and

1.1.5. Promote public understanding of and support for the school transportation program in general.

Standards for Utah School Buses and Operations, pp. 64-65 (2004)

2. School Traffic Safety Committee

2.1. The Board hereby establishes the District School Traffic Safety Committee.

2.1.1. The Committee consists of:

2.1.1.1.one representative from each school within the District;

2.1.1.2.one representative from each P.T.S.O. in the District;

2.1.1.3.a representative from the municipality or county;

2.1.1.4.a representative from state or local law enforcement; and

2.1.1.5.a representative from a state or local traffic safety engineering department.

2.1.2. The Committee shall receive suggestions from parents, teachers and others and recommend school traffic safety improvements and boundary changes to enhance safety.

2.1.3. Each school year, each elementary, middle, and junior high school within the District shall develop and submit to the Committee a child access routing plan for that school.

2.1.4. The Committee shall annually review and submit to the Department of Transportation and affected municipalities and counties a child access routing plan for each elementary, middle and junior high school within the District.

2.1.5. The Committee shall consult with the Utah Safety Council and the Utah Division of Family Health Services and shall provide training to all District schoolchildren in grades K-6 on school crossing safety and use.

2.1.6. The Committee shall help ensure the District’s compliance with rules made by the Transportation Commission under Utah Code Ann. § 41-6a-303 and may establish subcommittees as needed to assist in accomplishing its duties.

Utah Code Ann. § 53A-3-402(17) (2005 1^st S.S.)

2610

Transportation: Planning and Funding—Funding

1. Revenue

1.1